This checklist will help you end 2014 efficiently
Where did the time go? It’s hard to believe, but 2014 is nearly over. Before you shut the books on this year, there are a few things you need to do. But, we’ll make it easy to check these tasks off your list.
Close-out checklist
Over the next few weeks, you’ll receive year-end materials with instructions, dates and worksite employee communications. Use this timeline to make sure you know what you need to do and when.
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Activity
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Timing
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Action You Need to Take
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Year-end needs analysis survey on My TotalSource® website (MyTotalSource.com)
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November 2014
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- Complete the survey by 11/24/14
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Year-end training
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October 29 through December 5, 2014
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- Register for a one-hour live webinar session or online training module via iLearn@ADP
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Year-end client packages mailed
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November 2014
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- Review information
- Display year-end and Form W-2 posters
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Online year-end guide and checklists available on My TotalSource website
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November 2014
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- Review and make note of important dates, checklists, IRS forms and statutory limits
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Value health benefits for Form W-2
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November 24, 2014
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- Report the value of any company-provided health benefits outside of the ADP TotalSource, Inc. Health and Welfare Plan to your Payroll Service Representative
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Assemble miscellaneous taxable income
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November 24, 2014
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- Report any miscellaneous taxable income outside of the ADP TotalSource, Inc. Health and Welfare Plan to your Payroll Service Representative
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Form W-2 changes
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December 12, 2014
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- Report W-2 change information to your Payroll Service Representative
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Year-end bonuses
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December 15, 2014
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- Process your year-end bonus payrolls
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Year-end statutory changes
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December 31, 2014
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- Make note of any statutory changes communicated to you by your HR Business Partner
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Worksite employee information purge
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January 2015
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- Update and correct employee payroll files
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Forms W-2 delivered to clients
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January 23, 2015
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- Distribute/mail to worksite employees by January 31, 2015 (must be postmarked by January 31)
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Worksite employee communications
We’ll provide you with copies of the year-end and Form W-2 posters to display at your company. We’ll also send an email and pay stub message to worksite employees to remind them to update and verify their personal information via My TotalSource. This email will be sent to any full-time worksite employee who has provided a work email address. Please remind your staff to take this critical action so they receive an accurate Form W-2 and other important pay- and benefits-related information.
Thanks for your business
We look forward to helping you end 2014 on a positive note and begin a prosperous new year. If you have questions, please contact your HR Business Partner or your Payroll Service Representative.